Executive Secretary & Office Administrator (Hybrid/Remote in Bali)

Join Malayan Towage & Salvage Corporation as our Executive Secretary & Office Administrator and become the backbone of our operations in Bali! This hybrid/remote role offers the perfect blend of professional growth and the tropical lifestyle of Bali, where you’ll provide strategic support to our leadership team, ensuring smooth daily operations. As part of our dynamic team in Bali, you’ll be responsible for managing office logistics, coordinating with stakeholders, and maintaining a high level of efficiency in our administrative processes.

Malayan Towage & Salvage Corporation is a leading maritime service provider, specializing in towage, salvage, and offshore support services. With a strong presence in the Indonesian maritime industry, we are committed to excellence and innovation. Our team in Bali plays a crucial role in supporting our global operations, and we are looking for a dedicated Executive Secretary & Office Administrator to join us.

In this role, you will use tools like Microsoft Office Suite, Google Workspace, and specialized maritime software to streamline our administrative processes. You’ll also have the opportunity to develop your skills in a fast-paced, international environment, with the potential for career advancement within our growing organization.

📋 Tanggung Jawab Pekerjaan

• Manage office logistics, including scheduling, travel arrangements, and meeting coordination.
• Provide administrative support to the leadership team, including preparing agendas, minutes, and reports.
• Coordinate with stakeholders, both internal and external, to ensure smooth communication and collaboration.
• Maintain and update office records, including contracts, agreements, and other administrative documents.
• Assist in the organization and execution of meetings, ensuring all necessary materials are prepared and distributed.
• Support the HR team with recruitment processes, including scheduling interviews and maintaining candidate records.
• Assist in the preparation of financial reports and other administrative documents as required.
• Ensure compliance with company policies and procedures, and maintain a high level of confidentiality.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3 years of experience in an administrative or secretarial role, preferably in a maritime or international business environment.
• Proficient in using Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with Google Workspace and other collaboration tools.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with maritime industry standards and procedures is a plus.

🛠️ Keahlian

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